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Managing Access

Investigation workspaces in OpenAleph are private by default, but you can choose to share them with trusted collaborators. Managing access allows you to control who can view or contribute to a workspace without compromising sensitive information.

Default Privacy

When you create a new workspace, it is only visible to you. No one else can see or interact with its contents unless you explicitly invite them.

Sharing a Workspace

To share a workspace with others:

  1. Open the workspace.
  2. Click the Gear icon in the top right corner and select Share from the dropdown menu.
Screenshot of the investigation settings menu
  1. Enter the email address or username of the person you want to invite.
Screenshot of the investigation sharing menu

  1. Assign a role:

    • View: Can see content, but cannot make changes.
    • Edit: Can upload documents, edit metadata, contribute to the investigation and add other users.

  2. Click Save changes.

Invited users will see the workspace listed under their Investigations tab.

Managing Existing Permissions

You can update or remove collaborators at any time by following the same steps listed above. Simply deselect the assigned roles and click Save changes.

Best Practices

  • Use the Editor role only for active collaborators.
  • Periodically review access to investigations for ongoing projects.
  • Avoid inviting users who don’t need access to sensitive data.

Proper access management ensures your investigation remains secure while allowing effective collaboration. Next, learn how to Cross-Reference your data with existing datasets in OpenAleph.